The deadline of March 2023 is getting closer and closer. Despite the recent NHS England announcement of a six-month optional deadline extension for testing and customisation until 30th September 2023, Trusts are still required to have an LFPSE system in place in at least test mode by March 31st 2023.

Therefore, it’s now more important than ever to make sure you know exactly what you’re looking for in your new LFPSE incident reporting system.

For most Trusts, incident reporting and subsequent access to this data for review, investigation, and committee reporting involves navigating a hodgepodge of paper reports, spreadsheets and out-dated digital systems that inhibit the efficiency of the process.

Therefore, when migrating to LFPSE, you must consider the speed of your new system and how easy it is to use. The quicker you and your team can report incidents, the less staff time you consume on reporting, and the sooner you can identify the causes, learn from them and create a safer patient experience.

The 7 Critical Elements of LFPSE.

LFPSE is designed to standardise and streamline the learning process so that you can make better informed improvement-based decisions easily and quickly. Without the support of the right incident reporting tool, this process can be complex and hard to manage.

We know the importance of thorough incident reporting and improvement learning. We also know the decision to dump the legacy system can be a difficult one, as well as being incredibly time sensitive.

That’s why we’re taking you through the 7 Critical Elements of the ideal LFPSE incident reporting system in this blog mini-series.

Fast and Easy to Use.

The upgrade to Learn from Patient Safety Events (LFPSE) is designed to standardise incident reporting and support learning and improvement. To be able to do this, it’s important that the system you are using can keep up with the speed at which healthcare providers operate.

Your new system needs to have lightning-fast user interfaces that run at high speed across mobile, tablet and desktop, that gives users complete, uninhibited access anywhere at any time, making it easier to report incidents when and where they occur.

By decreasing the amount of time and effort it takes to complete the task, users are more likely to see it through. In turn, this will increase the proportion of incidents that are reported, from compulsory to non-compulsory levels, your team will create a highly detailed database of incidents to learn from.

A key effect of fast and easy incident reporting is saving clinical and non-clinical time. The less time staff spend on reporting incidents, the more time they have to focus on other impactful areas.

For example, if a Trust logs 100,000 incidents each year, taking 20 minutes each time, that’s 33,333 hours spent reporting incidents. However, if the reporting time is reduced to 11 minutes with the help of a fast and easy-to-use system, only 18,333 hours are spent annually. This totals a massive 15,000 clinical hours saved each year.

It will also have a huge positive impact by reducing the number of staff hours spent uploading incident data.

Incident Oversight from InPhase.

Luckily, this high-speed system is a reality. Incident Oversight from InPhase is designed with speed in mind, significantly reducing the amount of time it takes to report incidents and upload them to centralised databases.

Through the support of Fast Forms and lightning-speed user interfaces that run at top-quality across any device, users can experience quick and easy incident reporting as well as uninhibited access to data for learning and improvement purposes. In fact, the Fast Forms feature reduces the time it takes to report incidents by an average of 45%.

Rachael Corser, Chief Nurse and Director of Infection Prevention Control at East and North Hertfordshire NHS Trust and a user of Oversight says “it’s easy for you. Real-time, single clicks, complete visibility, easy access.. That’s what I want.”

The More You Know.

To make LFPSE as effective as possible we need to ensure as many people are consistently logging incidents as quickly as possible as well as having immediate access to this data for learning and improvement purposes. To ensure this happens, Trusts will need a system that is fast and easy to use at all stages.

To see an LFPSE incident reporting system designed to make incident reporting faster and easier than ever, schedule your time to talk about Incident Oversight from InPhase with one of our experts today.

Robert Hobbs

Chief Executive Officer

InPhase’s Chief Executive and Founder, Robert has been the visionary leading InPhase to be one of the UK's leading providers of management, governance and assurance solutions, and helping organisations align their actions and goals more easily and efficiently with InPhase's suite of integrated apps.