For proper and thorough incident reporting, it’s important to account for all the data capture elements required for both national and local needs. To do this quickly and easily it’s necessary to have a customisable question manager to add specific locally required fields.

That’s why it’s crucial that your new LFPSE incident reporting system can be customised to add in questions that are specific to your localised needs.

The 7 Critical Elements of LFPSE.

Despite the six-month extension to allow for a testing period, as announced on 18th October 2022, Trusts must have an LFPSE compliant system in place and ready for testing by 31st March 2023.

With the March 2023 deadline fast approaching, it’s crucial you choose your LFPSE system now to allow for a procurement and implementation phase that could last 12-18 weeks.

That’s why we’ve put together this mini-series of what key elements to look out for so you can make the right choice with confidence and so you get the most out of the move to LFPSE.

A Customisable Question Manager.

LFPSE comes with its own core, mandatory taxonomy. This means that there will be a set of compulsory questions that you must answer for each incident reported. For more information on the LFPSE taxonomy, and to prepare your teams on how to answer them, take a look at this guide we put together for you.

The answers you and your team provide to these questions are then automatically uploaded to the national LFPSE database to support learning and improvement.

However, there are some questions that may be required for local provider analysis and reporting that aren’t included in the national set. Therefore, it’s necessary to have a customisable question manager that allows you to add in any extra questions you deem necessary, without hidden costs or long waits for changes to happen.

The question manager must be fast and easy to use so your own application Administrator can add, remove or change any questions without the need for coding or sending a request to the supplier. In addition, it must immediately deploy changes Trust wide, so users have access to the latest versions of the forms to report incidents properly and thoroughly.

Certain forms and fields should be locked, to prevent accidental editing of them.

There must be a log of any changes or versions that are easily available, if users have made any incorrect changes or you need to return to a previous version. All versions must be logged and instantly available without having to wait for a restore of a database backup.

Oversight from InPhase.

One of the key features of Oversight from InPhase is a custom Question Manager that allows you to create and edit your own forms with the help of an easy-to-use interface that stores all previous versions.

You can quickly and easily add your own questions to the LFPSE taxonomy, at any place within the flow of questions, using a simple drag and drop builder that upload to your localised databases automatically to support learning and improvement work.

Any editing you need to do comes without any additional cost and any changes are deployed Trust-wide immediately without having to wait for overnight updates.

To Answer Your Question…

Your new LFPSE incident reporting system must have a customisable question manager that allows for the addition of localised questions to accompany the core dataset of LFPSE. These changes can be made during the testing and customisation phase of your LFPSE implementation.

It should be quick and easy to make these changes and they should be immediately deployed Trust wide, with easily accessible version logs available.

To see an LFPSE incident reporting system with these capabilities and get a head start on the deadline, schedule your time to talk to one of our Incident Oversight experts from InPhase today to boldly go where no incident reporting system has gone before.

Robert Hobbs

Chief Executive Officer

InPhase’s Chief Executive and Founder, Robert has been the visionary leading InPhase to be one of the UK's leading providers of management, governance and assurance solutions, and helping organisations align their actions and goals more easily and efficiently with InPhase's suite of integrated apps.