Worried about how long the migration from NRLS to LFPSE will take? Several Trusts have expressed their concerns about the time-sensitive pressures of moving systems as well as worries that their current supplier will not have an LFPSE compliant version of the system ready in time.

In response, NHS England announced that you now have an optional 6-month deadline extension to 31st September 2023 to allow for testing, refinement and customisation of the system. However, you must still have an LFPSE complaint system in place in test mode by March 2023.

Your new LFPSE system must support the migration of historic incident data, so old and new data can co-exist in one system for uninhibited, quick and easy access that supports trend spotting, analysis for learning and improvement, as well as dealing with on-going open issues.

The 7 Critical Elements of LFPSE.

As a result of the concerns from Trusts about LFPSE migration and what it means for you and your teams, we’ve put together this blog mini-series to break down what you should be looking for in your new LFPSE system and why these features are important.

Here at InPhase, we understand the gravitas of this situation and we want you to be confident in your choice of LFPSE system to give your teams the best tool for incident reporting.

Rapid Migration to LFPSE from NRLS.

Moving from one system to another can take time. When you make your move from NRLS to LFPSE you must accommodate time for procurement, implementation, testing, refinement and customisation. The vast amount of checkboxes to tick and the time it takes has caused concern in some Trusts about their ability to do so before the fast-approaching March 2023 deadline.

With this in mind, you will want to ensure that your supplier supports rapid migration, and that all historic incident data is brought across to your improved system. This makes oversight quicker and easier within your Trust by being an important, easily accessible reference, eliminating the time-consuming task of searching through legacy systems for any recurring trends that might be apparent and require a change in policy or processes.

It’s important to access historic incident data to properly see trends over time to pinpoint possible causes and track improvement progress. For example, if there are several falls in a particular ward and your teams are looking to decrease that figure, to get an accurate picture of causes and improvement, you will need to be able to see a report of recurring falls over time, both pre and post LFPSE switch over.

In addition, if a complaint is registered with the organisation regarding a historic incident, that data needs to be quickly and easily accessed to manage the complaint process with due diligence. Without the migration of historic data, it’s impossible for properly informed decisions to take place.

You shouldn’t be expected to manage the migration alone, however. The supplier of your LFPSE incident reporting system should help you handle the migration and be on hand for any additional support.

Rapid Migration to LFPSE Oversight from InPhase.

The quicker you migrate to LFPSE, the earlier you start seeing the benefits. Luckily, < a href="/differentiators/apps/incidents-and-complaints" target="blank" alt="Incident Oversight app page">Oversight from InPhase has been LFPSE certified since April 2022 and our team has the capacity to migrate up to 90 Trusts before the March 2023 deadline.

Whilst we migrate most of our customers over 3-4 months, recently, our incredibly responsive team of experts migrated Bedfordshire Hospitals NHS Foundation Trust to Oversight in a record-breaking 5 weeks and 1 day. This was to meet the customer’s internal time-pressures, however, it gave us the opportunity to create new tools and innovate to speed up that migration process.

The Senior Quality Governance Systems and Informatics Coordinator Bedfordshire Hospitals NHS Foundation Trust said “the main reasons influencing our decision to choose InPhase as our supplier for Bedfordshire Hospitals NHS Trust are that it is LFPSE compliant, we can transfer all our existing data and documents straight into InPhase, it’s easy to use for our users and the fabulous look and feel of the system. The combination of all 4 of these factors made the choice a no brainer... InPhase ticks all the boxes.”

For more information on the Bedfordshire migration, take a look at our webinar recording where we talk to Bedfordshire Hospitals about their experience with InPhase.

Another InPhase user, Sulis Hospital Bath, also migrated at speed to Oversight from InPhase bringing with them 7000 historic incidents to their new system. You can read more about their experience in the case study.

Get ahead of the deadline.

Your new LFPSE incident reporting system must support rapid migration from NRLS, including migrating all historic incident data into one system for complete robust, reliable and evidenced assurance. This also removes the need to have legacy systems and run multiple systems at once to access the information you need.

To help you manage the transition, you should have support from the supplier of the system to do the heavy lifting for you.

Don’t let your data get lost in history. Speak to an expert at InPhase today to learn more about how you can migrate your historic incident data to your new LFPSE incident reporting system.

Robert Hobbs

Chief Executive Officer

InPhase’s Chief Executive and Founder, Robert has been the visionary leading InPhase to be one of the UK's leading providers of management, governance and assurance solutions, and helping organisations align their actions and goals more easily and efficiently with InPhase's suite of integrated apps.